Newsletter No. 8

Hello and welcome to my latest newsletter

People often ask me how to cope with the increasing amounts of information they have to deal with and how to prioritise their time so they don't feel swamped. I thought it might help if I used this newsletter to pass on a few tips, tools and approaches that I have adopted over the years.

Firstly though I'd like to remind you that over the next two months I am going to be delivering a series of workshops in London covering various aspects of the business use of social media. There are three workshops offering a comprehensive understanding of the impact the web on the workplace and the information needed to do something about it. 




If you are unable to make it yourself, or know of someone else who would benefit from any or all of these workshops, do please forward this newsletter.


Being able to get earlier warning of the need to do something, having people to call on for help when you need to do it, and being able to record what you did and pass it on to others are all big advantages when it comes to being effective. The web, and especially social tools, can make all of these easier. However it does take finding the right tools and a little bit of effort and discipline to get the benefit form these possibilities. Below are a few ideas and tips that I hope will make a difference.

iPad and the Knowledge Navigator

More than twenty years ago I watched this video made by Apple of the knowledge navigator. It portrays the ability to have ubiquitous access to information and support in a way that the iPad finally, more than twenty years later, appears to be delivering. First with the Mac, then with the iPhone Steve Jobs has been working to get to the point where the computer and its interface get out of the way and we have an appliance that just helps us to do things. This is clearly where the iPad is headed.

Developing a routine

We now have ubiquitous access to the world's information and the support of colleagues but if we don't take responsibility for managing the fire-hose of information pointing in our direction we will drown. I believe the only way to do this is to use tools and develop systems that take advantage of the good bits and weed out the bad. Over the past fifteen or so years I have been working to develop my own productivity systems and I have recorded this short screen movie to show my own routine and the tools that I use. Obviously not all of you will be using a Mac, and many of you will have chosen different applications to use, but it will give some idea of how I have approached the challenge of productivity.

Tools mentioned on the video:



Google Reader

You might also find this twitter guide from Mashable useful. 

Productivity Blogs

There is an irony in recommending that you spend time reading productivity blogs which obviously takes time away from doing things, however the following have proved really useful to me over the years.

Dumb Little Man - Tips For Life

Escape from Cubicle Nation

The Rat Race Trap

Marc and Angel Hack Life

43 Folders

Recommended Reading

Getting Things Done - David Allen. I have mentioned this in a previous newsletter but it is worth repeating that this book mad more difference than any other.

The Power Of Less - Leo Babauta. A wonderful little book from the writer of the Zen Habits blog on how to keep things simple.

Work The System - Sam Carpenter. Extols the virtues of systematising the things you do to make them more efficient and less stressful.

I hope you have found this newsletter useful, and if so do please tell your friends about it. Let me know if you want me to cover more of these topics in more depth or do more screen movies about how to cope